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A Tried And Tested Processes Built On Decades of Experience

Our tried and tested process across ordering, production & delivery is what makes Southland the leader in servicing the global medical personal protective equipment market. Below is a summary of the processes for ordering and production. Our team is available to discuss any aspect of these if you should have any questions.

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The Placement and Contracting and Order Process

We have an international distribution footprint able to supply and deliver anywhere ensuring proven and market competitive supply options.

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FOB/FAS Production and Delivery Process

We bring a vastly experienced and skilled team on the ground in China and Asia managing relationships, production, quality, customs, and logistics.

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The Placement and Contracting and Order Process

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Complete & Sign NDNCA

The Buyer is to complete and sign and return the Southland standard NDNCA if requested​

Provide Letter of Intent

The Buyer is to provide a Letter of Intent (LOI) or a signed Purchase Order (PO).​

Provide Proof of Funds

The Buyer is to provide Proof of Funds (POF): Proof of Funds means unless otherwise specified by the Southland, either Bank Comfort Letter Documents or Blocked Fund Documents, both of which the Southland may require the Buyer to provide, and the Buyer agrees and acknowledges that it shall, update from time to time and at any time.

Formal Quote or Corporate Offer

Southland will prepare and present to the Buyer a Formal Quote or Full Corporate Offer (FCO) for acceptance by the Buyer.​

Sign Supply Agreement

​A Southland Supply Agreement (SPA) will be issued to the Buyer, and the Buyer must Execute and return the SPA to Southland:

Mobilisation Period

The SPA will allow a mobilisation period allowing the contracting of the manufacturing agreement with the factory and the planning of production, obtaining funding where necessary, and planning and arranging logistics where necessary​

Payment Security & Letter of Credit

During the mobilisation period, the Buyer is to provide as Security for payment and as a deposit, an irrevocable, transferable Letter of Credit (Security). The Letter of Credit can be an SBLC MT760 or a DLC MT700. The Security amount required is usually 10% of the order value​

Production & Delivery

Production and delivery commence for each Batch, usually within 30 to 40 days of the Security going live with the supplier’s bank.​

Payment

Payment for each weekly or monthly batch is by TT to Southland following or in exchange for:

• Inspection by the Purchaser.
• Independent SGS
• Export Documents given to the Purchaser.
• Possession of the batch to the Purchaser.

The Security acts as a standby security for payment and performance

Southland is a global leader in servicing the $7.83 Billion USD Medical Personal Protective Equipment market

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FOB/FAS Production and Delivery Process

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Production, Quality Assurance & Customs

Southland has a team on the ground in China that will oversee and manage production, quality assurance, packing, customs, and logistics.

Packing & Box Counts

When each regular batch is produced, it is packed into shipping containers at the manufacturer's factory. Southland's team will arrange box counts and complete quality inspections as the goods are produced and packed. 40ft High Cube containers normally will fit approx 33,000 Boxes of gloves. 

Warehousing & Inspection

The packed goods are then moved to a location/warehouse where:

• The Purchaser can inspect, or the Purchaser can arrange their own independent SGS or other inspection.
• The manufacturer's independent SGS inspection and report are carried out, and when completed, the shipping containers are sealed ready to move to the port.

Independent Inspection

As soon as possible, after completion of the manufacturers independent SGS, the following are provided to the Purchaser: 

• Sellers Commercial Invoice.
• Declaration of Conformity.
• Packing List
• Export Declaration
• Certificate of Origin
• CE, 510K, ISO, EN455
• Independent Inspection Report on Quantity and Quality (SGS). 

Customs Approvals

• The shipping containers are moved to the port where Southland arranges with the manufacturer full China customs approvals. 
• The shipping containers are then moved to be ready for loading on the ship. ​

Finalise Payment 

Payment is required for that batch in exchange for possession given to the Purchaser or the Purchaser's freight forwarder.

Risk & Responsibility

All risk in the goods is with Southland and the manufacturer until handing over possession of the goods to the Purchaser or its freight forwarder in exchange for payment. Southland and/or the manufacturer will have insurance coverage to that point. Once the goods are handed over to the Purchaser or its freight forwarder, risk in the goods moves to the Purchaser.

Payment Terms

The SPA is structured with the LC as a Standby Letter of Credit, meaning it is a security for payment only. Payment for each batch is intended to be by TT or wire. 

Logistics Consultancy

Where Southland is engaged as the Logistics Consultant, then Southland will secure and engage the freight forwarder and all other consultants, including customs agents and manage the parts of the logistics process required by the Purchaser.